Instructions for Technical Presenters

JUNE 9-11, 2025 | AUSTIN, TX
View Co-Located Events

INSTRUCTIONS FOR TECHNICAL PRESENTERS

STEP 1: REGISTER

Accepted abstracts must have at least one author present at the conference. Presenting authors must complete their registration by xxx, 2025. Please register here.

One registration may present up to three (3) accepted abstract titles. If a presenting author is not registered by the deadline, the title may be removed from theconference program.

Deadline: xxx, 2025 – Late poster authors will be given a different registration deadline. Please see your acceptance notice.

STEP 2: USA ENTRY VISA

For our international attendees, please secure your USA entry visa as soon as possible. If you require an invitation letter, please request it immediately here.

One presenting author must be registered by xxx, 2025, and extensions to this deadline are rare. If a presenting author is not registered by the deadline, the title may be removed from the conference program. Please contact wenning@techconnect.org should you have any questions.

Deadline: xxx, 2025

STEP 3: HOTEL

Presenting authors are encouraged to book their hotel accommodation as early as possible due to high room demand. Please reserve your hotel accommodation here.

Coming Soon

STEP 4: TRAVEL

Please make your own travel arrangements. Airport information, maps, and driving directions to the conference venue may be found here.

Deadline: Per your institution or employer's requirement

STEP 5: PRESENTATION

Your specific presentation day and time will be sent to you when the program is posted. Prepare your presentation following the instructions below. We do not collect oral or poster presentations before or after the conference. Bring your presentation with you to the conference venue. There is no hybrid or virtual presentation option for this in-person event.

General Oral Presentations: Oral presentations are limited to 20 minutes, including 5 minutes for questions and answers. Those in panel sessions, keynotes, invited speakers, expo program or innovation challenge may be given alternate time limit instructions. Sessions are strictly kept to the published time schedules. Should an author not be present for their scheduled talk, the session chair will break until the next scheduled speaker time. Standard audiovisual equipment including LCD projector, screen, and wireless microphone will be provided in each session room. Please prepare your presentation and bring it with you on your own laptop or device. If you choose to bring handouts you may do so, but you are solely responsible for their reproduction, distribution and collection. LAN Internet connections are not available in the session rooms. Daily wireless access is available but not recommended for presentations. If you have specific questions, or do not receive your presentation session time/day, contact wenning@techconnect.org.

General Poster Presentations: Please prepare and print your poster, and bring it with you to the conference venue. We do not collect posters before or after the event. The displayable poster area is 4 feet by 4 feet. We strongly suggest a poster size of 3 feet by 4 feet (portrait layout), as you will be sharing the poster stand with other authors. Poster stands and tacks for mounting will be provided at the venue. Each poster presentation must have at least one author present during at the poster session hours. AV equipment is not permitted in the poster session area and no electricity is available in the poster area. Please remove your poster at the end of your session, or it may be discarded. You will be sent specifics of your poster session day/time. If you have specific questions or do not receive your presentation session time/day, contact wenning@techconnect.org.

Invited Oral Presentations: Invited presenters, keynotes or panelists will receive instructions from the symposium organizer and/or conference secretariat. Please contact wenning@techconnect.org should you have any questions.